Microsoft Dynamics GP Requisition Management in Business Portal solution for large corporation - Alba Spectrum

Alba Spectrum Group, http://www.albaspectrum.comhe lp@albaspectrum.com, 1-866-528-0577, 1-630-961-5918

As the replacement to eRequisition, completely rewritten in Microsoft .Net platformas Microsoft Great Plains Dynamics GP Business Portal family of modules, requisitionmanagement in Business Portal version 3.0 should fit large corporate businesspurchasing department requirements. Being hosted in Business Portal, it doesnÂ'trequire you to purchase Great Plains user licenses for each BP user  instead youpurchase low cost BP user licenses. LetÂ's review RM business logic: Approval Hierarchy. If you read BP RM manual, you probably get a bit confused asit doesnÂ't go to very detailed level and doesnÂ't have FAQ section. Important pointin our opinion is the fact that in order to be able to create new purchase request(also referred as requisition), business portal user should be in approval hierarchyas the user (not as a member of the role). What is not mentioned, however is thescenario when you have all your employees, who is entitled to submit requisition inapproval hierarchy on the same level (meaning that approval hierarchy is not abinary tree, but the tree with one branch to many leaves) Requisition life cycle. Typical scenario is when you have your end user orregular employee to submit requisition request to replace his old and obsoletecomputer with newer one (dual processor, LCD monitor, 4GB of RAM type of PC). Youshould not expect your employee to be professional purchaser, so vendor is not knownat this time together with inventory item number, proposed price, inventory locationwhere computer system should be received. When requisition is submitted by yourfellow employee, it goes to the table of letÂ's say department manager, who simplyplaces cost restrictions and approves this requisition passing it over to  at thistime again vendor and your inventory item ID is not yet known. OK, now it is on thetable of professional purchasing folk (letÂ's say ex-military negotiation maestro). This new key player sends out requisition request to potential vendors, collectsbids and selects the best offer for purchase order  at this time vendor should beidentified, plus item id preferably inventory account number. This steps transformsrequisition into legitimate purchase order Purchase Order goes to Microsoft Dynamics GP automatically, when you, asPurchasing Agent, scenarios accepts two ways  if you are in the role or creatingpurchase orders or the user who can place purchase orders

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